TNT Security – What is Your Opinion?

TNT SECURITY INC: Security Provider for the USC

As of  last January, The University Students’ Council has changed the company that provides security for USC events. In an effort to improve the quality of service providers that we offer our students, the USC reviewed all of its ‘Preferred Vendors’ and made some significant changes.

The most instrumental change is the move to TNT Security Inc. This is a security company who strives to provide quality customer service and support to student events all over Southwestern Ontario. TNT Security has built a reputation for delivering reliable, accountable and results-driven security services to its client base spanning major commercial, public facilities and fellow university populations.

Their highly skilled team has the expertise and experience to provide unique and timely solutions that exceed their client’s needs and expectations. The USC has received numerous verbal and written testimonials of positive experiences with this company in our search for a new security provider.

When we met with TNT’s President and management, we were impressed with their enthusiasm and experience in working with student populations. We are happy with the services that they have offered to us thus far; as we maintain the interests of you, the student, as our number one priority.

Todd Schmidt (President) stated “TNT Security Inc. is very excited to be working alongside The University Students’ Council. We bring a wealth of knowledge and experience to ensure a safe and fun environment for the students at UWO. We look forward to a long term relationship with the USC and wish everyone a great 2011”.

The USC and TNT recognize that student feedback is necessary to improve the quality of service from all providers. Therefore, if anyone can provide me with some feedback and how you feel that the security company is doing, experience you’ve had with them at recent or past events, that would be greatly appreciated.

Please direct all feedback to Lindsay Harris (lharri62@uwo.ca), Student Organizations Event Services Officer – she manages all external relationships with external vendors.

TNT Security Inc. company website: http://www.tntsecurity.ca/

~Lindsay Harris

Finance Procedures for Fundraisers

For all Clubs and Faculty Councils that hold fundraising events both on and off campus; please note that there are procedures added to the existing approval process of all fundraising events:

GENERAL PROCEDURES

• All Student Organizations’ who execute fundraising and/or awareness events will be required to answer a series of questions regarding the expectations of their event prior to the actual execution date. These questions will be answered by the students via the online submission form provided to you by your Student life contact (Becky Ambrose; Student Organizations’ Administrator, or Lindsay Harris; Student Organizations’ Event Services Officer) http://www.usc.uwo.ca/forms/view.php?id=32
• The submission of this fundraising information is a required step to obtain overall approval for your event
• Upon execution of the event, your Student Organization will then be required to provide a mini report of the overall event (attendance, success, etc.) the link to this form (http://www.usc.uwo.ca/forms/view.php?id=33) will again be provided by your Student Life contact (either Becky Ambrose; Student Organizations’ Administrator, or Lindsay Harris; Student Organizations’ Event Services Officer) – the submission date of the report will be specified by your Student Life contact and is required by that date (the date will usually be the next Thursday following your event)

FINANCE PROCEDURES

• When your student organization submits the pre-event fundraising form, there is a part of the form in which they are to declare who is responsible for collecting and depositing the money from the fundraiser, please note that this individual is responsible for all monies raised and is required to submit the money the FOLLOWING business day to their USC Account.
• Once you have deposited the money into your USC account, you will be given a proof of deposit slip, which you are then required to bring to the Student Life Department (room 301, UCC) and give to your Student Life contact (either Becky Ambrose; Student Organizations’ Administrator, or Lindsay Harris; Student Organizations’ Event Services Officer) – a copy of your deposit slip will be kept in the event file.

EXISTING PROCEDURES

-All Student Organizations seeking to hold an event to raise charitable fund may be required to provide  a letter from the charity they have chosen to support indicating the following:

• The registered charity number’
• Confirmation of the charity’s support of the event/method of fundraising
• Contact information for the charity 
• Approval of the location and venue of the event

-Donation boxes/jars are not permitted on campus

-Raffles are not permitted (unless you have received written permission from the Lottery and Gaming Commission of Ontario)

-All charities must be Registered Canadian Charities

-All monies raised are to be deposited within 24 hours after the event has been executed

-USC corporate cheque will be forwarded to the charity for the full donation amount in the week following the event

All Fundraising Policies are listed on the Student Life Website “USC Best Practice Policies”: http://www.usc.uwo.ca/studentlife/documents/USC%20Best%20Practice%20Policies.pdf

If you have any questions regarding the new procedures, please feel free to drop by the Student Life offices (UCC, rom 301) or send your Student Life contact an email:

Campus Perks & USC Clubs

Happy Tuesday Everyone!

We have had many questions about Campus Perks and whether or not Student Organizations can work with Campus Perks for Fundraising and Sponsorship opportunities for their clubs. We have been looking into and continue to look into this as we are uncertain as to whether or not certain policies (UWO Advertising and Commercial Activities Policy) and exclusivities (UCC/UWO) will be violated by engaging a relationship with Campus Perks.

Please note that we are looking for a way to move forward with this partnership as the USC supports our Student Organizations in their quest to obtain as many sponsorships as they can and be as involved in the community as you can be! We just have to make sure that we are doing it the right way as the University is private property and solicitation on campus violates many policies and consequently, all marketing and sponsorship activities must be approved by the University to ensure the affiliates, operation and services are diligent in approaching this matter.

At this point, we are waiting to receive a response from the University in regards to whether or not forming a relationship with Campus Perks will prove problematic or contradicting to any aforementioned policies. If you have any questions, I encourage you to contact us at any point.

Otherwise, stay tuned…..we’ll let you know once we know.

Looking for DJ & Hosts – NEW S.L. Programs

Photos of Western & Youtube Café

USC Student Life is looking for a master of multimedia to host 2 new campus programs this fall/winter. Are you a Youtube fanatic, first to see the hottest new video on the web? Are you obsessed with posting photo albums online for the world to see? Apply to be the Host of the Youtube Café and POW! (Photos of Western).

Applicants should be well spoken, charismatic and lively on stage.  Responsibilities include: Develop an itinerary in advance of the event, meet with USC Student Life Staff to discuss program plans and review logistics prior to each program, introduce and show Youtube videos/photo slideshows, offer playful commentary between media segments, etc.

Description of Programs & Shift Hours:

Youtube Café

Thursday | 12:00pm-2:00pm – Student Life Stage, UCC Student Lounge
-Western Students’ Weekly Youtube Hour! Submit the hottest, most hilarious and utterly outrageous videos on Youtube for screening in the NEW UCC Student Lounge.

POW

Monday | 12:00pm-2:00pm – Student Life Stage, UCC Student Lounge
-Western is known for being oh so photogenic. POW will feature the best student photo albums for all of campus to see. 

How to apply: Send resume to Rich Caccamo, Student Activities Manager, rcaccam@uwo.ca
Application Deadline: October 17 at 4:00pm

Applicants will be contacted for an audition | Auditions to be held from Oct 18-21
Paid Position | Approx. hours/week: 4

___________________________________________________________________________________

Mash or Trash: Playlist Battles

USC Student Life is looking for a DJ-Host for a new campus program this fall/winter. Think you spin the best tunes on campus? Are you craving for the chance to let UWO hear your latest electro rendition? Step up and apply to host Mash or Trash: Playlist Battles.

Applicants should have a broad taste in music, lively stage presence, be well spoken and charismatic on the mic.  Responsibilities include: Develop an itinerary in advance of the event, meet with USC Student Life Staff to discuss program plans and review logistics prior to each program, introduce and hype up student playlists, offer a critique after each playlist, engage crowd in voting, spin 15 minutes of own music to close the show, etc.

Description of Program & Shift Hours:

Mash or Trash

-Tuesday | 12:00 – 2:00pm – Student Life Stage, UCC Student Lounge
-A playlist competition where students are given the opportunity to “play DJ” and compete against other students for playlist supremacy   

 How to apply: Send resume to Rich Caccamo, Student Activities Manager, rcaccam@uwo.ca Application Deadline: October 17 at 4:00pm

Applicants will be contacted for an audition | Auditions to be held from Oct 18-21
Paid Position | Approx. hours/week: 2

Update on Trips & Travel to the USA

Hi Everyone!

 

After a recent meeting with the USC’s insurers, it has been determined by the insurance company that the following trips/excursions are considered ‘Not Approved’.  This means that clubs or councils wishing to run trips or excursions which may fall into the following categories may not be permitted to continue with their event:

 

Not Approved trips are as follows:

• European Trips or Trips to Third World countries;
• Un-Chaperoned trips;
• Travel by other than Tour Company provided transportation (Bus, air, train, etc.);
• Trips to US which involve wilderness excursions for rock climbing, tenting, etc. where the use of alcohol will not be controlled;
• Trips to US which are not on a tour or not chaperoned.

 

If you have any questions about the above listed types of events, or you’re concerned that your event will not be approved, please contact me, Becky Ambrose, Student Organizations’ Administrator, at bambros@uwo.ca and we can work together to make sure your event is able to be run.

 

Happy Thursday!

Becky Ambrose
Student Organizations’ Administrator
bambros@uwo.ca

Troubleshooting EventsNet

Hi Everyone!

As many of you are aware, there are just some times where EventsNet just won’t cooperate.  You hit ‘submit’ and nothing happens, you enter all your information and it’s lost.  This post is meant to help you make EventsNet work better for you!

First things first – EventsNet doesn’t get along well with certain operating systems, programs or web-browsers, it prefers to work with PC’s using Explorer or Firefox, but Google Chrome has also been known to work on a PC with EventsNet.  When it comes to those of you who use Mac’s, unfortunately EventsNet does not like Safari and they are not very compatible.  We would suggest that you try downloading the Free Firefox software (found here: www.mozilla.org) and using that in place of Safari, it works most of the time, also, Google Chrome has been tested using a Mac as well and has been known to work.

If you’re submitting an event proposal and for some reason the ‘submit’ button doesn’t take you to the proper confirmation screen (you’ll know you’ve done it right when you see a big green check mark and a note saying it was submitted successfully), your best bet is to restart your computer and try again.  If that problem persists, it may be your browser, or EventsNet may just be having an ‘off’ day and not working well with others, so you may stop and try again later or the next day.

If you’ve submitted your proposal and received a confirmation but it’s not appearing on EventsNet, notify Student Life by e-mailing me at bambros@uwo.ca.

Any other issues like logging in, sending e-mails from EventsNet, uploading documents, etc., can be directed to me as well by e-mail.

Happy Thanksgiving!

Becky Ambrose
Student Organizations’ Administrator
bambros@uwo.ca

Club Development Program

Brought to you by Student Life

The USC is now offering open information sessions, workshops and training sessions to all USC club members in an effort to provide an enhanced level of event management support as well as provide more information regarding our services and how to foster a community respect within our community.

Lindsay Harris, Student Organizations Event Services Officer, along with various guest speakers, will be facilitating FREE weekly sessions designed to enhance your leadership footprint and event planning skills.

Each session will be held in Council Chambers, third floor UCC Building (Room 315) on Tuesdays and Wednesdays.

Check out the website:  www.clubdevelopment.ca

 

Some of the topics you can look forward to are as follows:

 

BOOKING SPACE ON CAMPUS

3:45 PM – 4:45 PM

Tuesday October 11, 2011/Wednesday October 12, 2011

 This session will provide you with the resources and contact information you require for booking rooms on campus. You will be provided with information regarding the provision of food; where you are permitted to serve food and how to receive approval for doing so.  Looking for information on the new Student Lounge in the UCC!?! Join us for our presentation on this great addition to available club space!

 

SUCCESSFUL FUNDRAISING

3:45 PM – 4:45 PM

Tuesday October 18, 2011/Wednesday October 19, 2011

This session will provide you with tips and suggestions for successful fundraising events – the pros and cons of executing a fundraiser vs. awareness event. You will learn about Ontario Fundraising laws on fundraising activities.

 

ADVERTISING ON CAMPUS

3:45 PM – 4:45 PM

Tuesday October 25, 2011/Wednesday October 26, 2011

This session will provide you with all of the necessary information and resources to successfully advertise your events on campus; poster policy, poster printing, banners, Social Medias, QR codes and more.  USC Service information will be provided as well; InPrint, CHRW, Western Film, the Gazette, etc.  Take full advantage of this advertising crash course!

 

HOW TO OBTAIN SPONSORS

3:45 PM – 4:45 PM

Tuesday November 8, 2011/Wednesday November 9, 2011

Having trouble providing the up-front financial requirement to execute an event? Looking for additional funding or even swag for an event? Ever considered recruiting sponsors?

This session will provide you with ideas and suggestions to create an appealing sponsorship package along with the confidence to successfully recruit various levels of support from individuals, small businesses as well as large corporations.

 

RISK MANAGEMENT

3:45 PM – 4:45 PM

Tuesday November 15, 2011/Wednesday November 16, 2011

All clubs are insured by the USC and part of the responsibility we have to our clubs is to assess risk associated with each individual event. For information on liability, exposure and mitigation please join us for our information session on Risk Management. We will discuss topics such as security, monitors and we will review our ‘harm reduction checklist’

 

APPROVED VENDORS

3:45 PM – 4:45 PM

Tuesday November 22, 2011/Wednesday November 23, 2011

Looking for suggestions on where to run your off-campus events? Interested in special promotions and/or discounts that your club could take advantage of both on and off-campus? In this session, we will review our Approved/Preferred Vendors list and potential perks that our clubs will receive as a result of utilizing these vendors.

 

VOLUNTEER MANAGEMENT

3:45 PM – 4:45 PM

Tuesday December 6, 2011 and Wednesday December 7, 2011

If you are looking for information on recruiting volunteers, how to decide who to choose as your volunteers and how to task your volunteers, then this session is for you.  You will be provided the confidence and knowledge on how to manage your volunteers successfully.

 

ALLY TRAINING

3:45 PM – 4:45 PM

Tuesday January 10, 2012/Wednesday January 11, 2012

Ally Western is a program that works to make Western more inclusive through providing resources and support for those identifying as Allies to the LGBT Community. This training session will review topics such as inclusive language, hetero-normativity on campus, and LGTB issues.  Once completed, you will receive an official Ally Certificate and pendant.

 

ETHNO CULTURAL SUPPORT SERVICES & DIVERSITY TRAINING

3:45 PM – 4:45 PM

Tuesday January 17, 2012/Wednesday January 18, 2012

ESS is a service created to facilitate student efforts to address issues related to culture or ethnicity that affect the Western community. This workshop will review topics such as diversity on campus, available resources, inclusivity advice, and EthnoCultural issues on campus.

 

PRIDE WESTERN & LGBT WORKSHOP

3:45 PM – 4:45 PM

Tuesday January 24, 2012/Wednesday January 25, 2012

PrideWestern is a service that aims to provide a resource and support system for students involved in the lesbian, gay, bisexual, transgender, transsexual, queer, 2-spirited, and asexual (LGBTTQ2A) community. This workshop will review topics and issues that are relevant to the LGBT community, and discuss ways to foster an inclusive environment when planning events and club functions.

 

WIN (Women’s Issues Network) / I KNOW SOMEONE

3:45 PM – 4:45 PM

Tuesday February 14, 2012/Wednesday February 15, 2012

The Womens’ Issues Network is a service dedicated to recognizing, representing, and rectifying gender inequalities affecting Western Students. The I Know Someone service aims to increase awareness about the continuum of sexual violence on this campus. This workshop will discuss sexism at Western, womens’s issues on campus, and will discuss ways to foster a safe, inclusive environment when planning events and club functions.

 

ENVIRO WESTERN

3:45 pm – 4:45 pm 

Tuesday February 28, 2012/ Wednesday February 29, 2012

EnviroWestern is the student answer to environmental issues at Western, providing both action and advocacy for issues important to students, as well as numerous opportunities for students to get involved. This workshop will discuss green initiatives on campus, as well as how to help reduce the carbon footprint as a student group on campus.

 

OPEN FORUM

3:45 PM – 4:45 PM

Tuesday March 6, 2012/Wednesday March 7, 2012

This is a student-driven, anything and everything session; providing students the opportunity to bring anything relevant to the USC to the table! Questions, comments/feedback, suggestions and general discussion are welcome!

 ______________________________________________________

Our goal is to provide students with the opportunity to experience alternative education in the field of leadership and event planning.

If you are unable to attend a session as a result of a scheduling conflict please remember that Student Life has an ‘open-door’ policy and therefore encourage you to visit our offices during the week. Whether you have questions, concerns, or general feedback, we want to hear from you! Student Life is located on the third floor of the UCC, Room 301.

Please note that Registration for the first module “BOOKING SPACE ON CAMPUS” is now open and will be held next Tuesday and Wednesday October 11 and October 12, 2011 in Council Chambers. To Register for this workshop, please click here http://www.usc.uwo.ca/cdp/CDP_module1.cfm.

If you are not sure where to find Council Chambers, please find directions here: http://www.usc.uwo.ca/cdp/directions.html

I look forward to an exciting year with you!

 Lindsay Harris                                                                                                                                      

Student Organizations’ Event Services Officer                                                                                                                                                                      

Lharri62@uwo.ca

519.661.3116                                                                                                                         

 

 

Student Life Mission Statement
USC Student Life is dedicated to offering programs, services, opportunities and support that empowers students to actively engage in positive personal and social development.

…fostering a community of respect

KUCSC Concert!

Starsfinalposter

King’s University College Students’ Council Presents:

STARS featuring Bedouin Soundclash
London Music Hall | 178 Dundas St, London, Ontario

Thursday October 20, 2011
Wet/Dry – All Ages Event
Doors: 8:00pm

Tickets On Sale NOW! | $40
Infosource: http://www.usc.uwo.ca/infosource/
King’s Connection: http://www.kucsc.ca/operations/the-kings-connection/
Online: https://www.usc-online.ca/event_registration.asp

More info can be found at www.kingsconcert2011.ca

Acoustic Lunch – Wednesday in New UCC Student Lounge

Acoustic Gigs
Live @ UCC Student Lounge
Student Life Stage  – Wednesdays at 12:45pm  

Are you more of a solo artist who enjoys a six-string without a screaming amp and serious reverberation? The USC is hosting acoustic lunch specials that will feature student singer-songwriters, duos, trios in the UCC. If you are looking to perform in front of a chill audience over coffee then give us a shout.

The acoustic lunch series will perform in the newly renovated student lounge space, which is located on the main floor of the UCC. Acoustic gigs will be held every other Wednesday at 12:45pm on the Student Life Stage. All acts will be strictly acoustic in nature and last 30-45 minutes. Student performers are permitted to sell personal merchandise and music cds/demos during their set. No solicitation of any kind will be permitted to students. 

 Keep checking the “Never be Bored Board” at the base of the main set of stairs, and the USC Student Life website (www.usc.uwo.ca/studentlife) to view upcoming acoustic acts.

 All interested singer songwriters can email the USC Student Life department at www.iamgreat.ca to sign up for a nooner acoustic set.

Western Film – Great place for Club Events!

Hi Everyone!

 

I am not sure how much you know about Western Film, but it’s a great place to go as a group and just hang out, they have a lot of great second-run movies (meaning they have been in theaters a few weeks and are just starting at Western Film).  They have the BEST prices in town, and are CONVENIENTLY located in the UCC on the 2nd floor right near the Wave!

 

They also run midnight classics and by ‘classics’ we’re talking about all those great 80′s teen-movies (Breakfast Club, Ferris Bueller’s Day Off, etc.), Old-school thrillers & horror movies, cult-classics (Monty Python anyone??) and many more movies you may want to see on the big screen again!

 

There are also opportunities for clubs to use the Western Film space during the day (before 5pm) for club events or private screenings if you’re so inclined.

 

We also highly recommend getting the ‘trough’ of popcorn for your whole group!! Very economical!

 

For more information, you can e-mail Western Film at wfilm@uwo.ca, or you can check their website for upcoming films: www.usc.uwo.ca/wfilm

 

See you at the movies!

 

Becky Ambrose
Student Organizations Administrator